Elite MedAesthetic

Privacy Policy

Revision Date: March 2026

I. Digital Engagement & SMS Authorization

Engagement with Elite MedAesthetic involves various digital touchpoints designed to streamline your clinical journey. By opting into our mobile communication suite, you grant our practice the authority to transmit SMS and MMS messages to the cellular number provided.

Scope of Outreach: Our communication is limited to the administration of your care, including but not limited to: automated scheduling confirmations, crucial pre-treatment safety protocols, direct follow-up inquiries by our clinical staff, and internal practice announcements regarding new medical technologies or seasonal events.

Compliance Standards: Consent is elective and is not required for the provision of medical services. Data and message rates established by your mobile provider may apply. You maintain the right to revoke this authorization at any moment by responding STOP to any digital transmission. For administrative assistance, reply HELP or contact our Knoxville office directly at (865) 221-7519.

Privacy Shielding: Elite MedAesthetic operates a closed-loop data system for mobile contact information. We do not engage in the sale, lease, or distribution of SMS opt-in status or mobile data to any external marketing entities or third-party affiliates. Data sharing is confined to our messaging infrastructure partners solely to facilitate delivery.

II. The Custody of Personal Information

To provide a medically sound aesthetic result, Elite MedAesthetic maintains a comprehensive file for every patient. This repository includes:

  • Biographical Data: Personal identifiers such as legal name, residential address, verified email, and secure contact numbers.
  • Clinical Dossier: Detailed health history, physiological contraindications, treatment logs, and progress photography.
  • Financial Integrity: Encrypted transaction records and tokenized payment data managed by PCI-DSS compliant financial processors.
  • Technical Meta-Data: Non-identifying browsing data and cookies used to enhance the performance and security of our digital portals.

HIPAA: Formal Notice of Privacy Practices

Confidentiality of Protected Health Information (PHI)

This section is provided in accordance with the Health Insurance Portability and Accountability Act (HIPAA). It outlines how Elite MedAesthetic protects your medical records and the legal instances in which information may be disclosed.

A. Permissible Disclosures for Care & Operations

Elite MedAesthetic utilizes your PHI within the following three frameworks without requiring separate written authorization:

1. Clinical Treatment: We use your health data to execute your aesthetic procedures. This includes internal consultations between our providers and the potential disclosure of data to external medical professionals (such as your primary care physician) if deemed necessary for your physiological safety.

2. Practice Operations: We utilize PHI for the essential business functions of the practice. This includes clinician peer reviews, legal auditing, internal quality control, and the maintenance of our medical licensing and certifications.

3. Financial Management: We disclose necessary data to facilitate payment for services. This may include verifying financing eligibility with third-party providers or managing disputes through financial institutions.

B. Mandatory & Legal Disclosures

Under federal law, Elite MedAesthetic may be compelled to release your PHI without your consent in the following scenarios:

  • Public Health Oversight: Reporting communicable diseases, adverse reactions to medical products, or participating in public health investigations.
  • Legal Compulsion: In direct response to a valid court order, administrative subpoena, or other legally sanctioned discovery request.
  • Safety Intervention: When disclosure is necessary to prevent an imminent and serious threat to the health and safety of the patient or the public.
  • Oversight Agencies: To health oversight agencies for activities authorized by law, such as audits and inspections of medical facilities.
  • Law Enforcement: To identify or locate a missing person, or to report a crime occurring within our clinical premises.

C. Your Individual Rights & Protections

As the subject of this information, you are granted specific rights under federal law:

  • Right of Access: You may petition for a copy of your clinical and financial records in either physical or electronic format.
  • Right to Correct: You may request an amendment to any portion of your PHI that you believe to be factually inaccurate.
  • Right to Restriction: You may request that we limit how we share your information for treatment or operations. Note: While we are not always required to agree, we must comply if you pay for a treatment entirely out-of-pocket and request that we not share that data with a health insurer.
  • Right to Disclosure Accounting: You may request a chronological log of all instances where your PHI was disclosed for reasons other than routine treatment, payment, or operations.

IV. Security Architecture

The security of your clinical records is maintained through a combination of physical administrative controls and advanced digital encryption. Elite MedAesthetic restricts access to patient databases to authorized personnel only. While we employ every reasonable precaution to safeguard your data, no method of transmission or storage is absolute, and patients engage in digital communication acknowledging these inherent risks.

Elite MedAesthetic

4928 Homberg Dr. Ste #4 | Knoxville, TN 37919
Direct: (865) 221-7519 | info@elitemedaesthetic.com

Elite MedAesthetic is committed to patient privacy. If you believe your privacy rights have been compromised, you may contact our office or the U.S. Department of Health and Human Services. No retaliatory action will be taken for filing a complaint.